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PIPEX 2012

An American Philatelic Society World Series of Philately (WSP) Event
May 11, 12, 13, 2012
The Doubletree by Hilton Hotel Portland
Portland, Oregon
Sponsored by: The Northwest Federation of Stamp Clubs
Hosted by: Oregon Stamp Society
Convening Organizations: WE (Women Exhibitors), SAS/O, Poster Stamp Collectors Club

Important Dates

Action
 Latest Date
Receipt of applications from Convening Societies
1 April, 2012
Receipt of applications from other exhibitors
11 April, 2012
Receipt of final title and/or synopsis pages
15 April, 2012
Receipt of mailed-in exhibits
15 April -1 May, 2012
Hand delivery of exhibits (3 p.m. to 7 p.m.)
10 May, 2012
PIPEX open to public 10 a.m. to 6 p.m.
11 May, 2012
PIPEX open to public 10 a.m. to 6 p.m.
12 May, 2012
PIPEX open to public 10 a.m. to 4 p.m.
13 May, 2012
Take down of exhibits after 4 p.m.
13 May, 2012
Return mailing of mailed-in exhibits
14 May, 2012

 
A. Exhibitors:
  • Any collector, regardless of residence or club affiliation, is eligible to enter a competitive exhibit by conforming to the requirements of this prospectus.
  • All competitive exhibits must be the bona fide property of the exhibitor.


B. Exhibit Classes:

(a) GENERAL OPEN CLASS is open to any competitive exhibit except those eligible for either the youth or one-frame class. The General Open Class shall be divided into the following sections:

Section 1 POSTAL
    Traditional
    Postal History
    Postal Stationery
    Aerophilately
    Astrophilately
    First day Covers in the Postal Division
Section 2 REVENUE
    Traditional Revenue
    Fiscal History
Section 3 THEMATIC
Section 4 ILLUSTRATED MAIL
    Advertising, Patriotic and Event Covers
    Cacheted First Day Covers
    Maximaphily
Section 5 CINDERELLA
Section 6 DISPLAY
Section 7 PICTURE POST CARDS
Section 8 ONE FRAME CLASS

(b) YOUTH CLASS is open to exhibitors who will be under the age of 19 as of May 11, 2012. Entry applications for this class shall include a statement, endorsed by an adult, that the entry is the property of, and was prepared by, the entrant.

(c) ONE FRAME CLASS – only 12 such exhibits will be accepted with preference given to the exhibits from members of the convening organizations.The jury may reclassify, without recourse, any exhibit they believe would benefit from reclassification.

(d) FRAMES — Each frame will hold sixteen (16) 8½” x 11” pages. For multi-frame exhibits there is a minimum of three and a maximum of ten frames per exhibit. Youth class exhibits may be a minimum of one frame and a maximum of five.

C. Entry:

  • An individual exhibitor may submit more than one entry. In the event the number of entries exceeds the available space, at most only one multi-frame and one single-frame exhibit will be accepted from each exhibitor.
  • All exhibits shall be entered by class and section on the official entry form provided by the PIPEX Exhibit Committee. The correct fees shall accompany the entry form.
  • Entries will be accepted up to April 11, 2012 (April 1, 2012 for exhibits from convening societies), or until all available space has been filled if that event should occur earlier.
  • Receipt of entries will be promptly acknowledged. A certain, defined number of frames are administratively reserved for the convening organizations. Therefore, some entries from exhibitors who are not members of convening organizations will be accepted provisionally.   If the administratively reserved are not filled by April 1, 2012, they will be released to frame applications which have been provisionally accepted. The PIPEX Committee reserves the right to reject any entry, and to return the application together with related fees before the opening of the exhibition.
  • Signing the official entry form denotes acceptance by the exhibitor of all requirements set out in this Prospectus.

In order to assist the judges in preparing for the Exhibit, the PIPEX Exhibiting Committee requires that 8 copies of the title page or a one-page [maximum two sides] synopsis be included with the Entry Form. Entries submitted without 8 copies of a title page or synopsis will not be accepted. Revised title pages or synopses must be received by April 15 to the address shown in section F(c) below or by email to tonywaw@spiritone.com. Revisions must bear the annotation "Revised" and the date.

D. Frames and Pages:

  • Exhibits will be displayed in frames that hold 16 album pages, maximum 8.5 inches by 11 inches in size, in 4 horizontal rows of 4 pages each. Oversize pages or poster displays (up to the frame dimensions) may only be accepted from exhibitors who have made arrangements in advance with the exhibits chairman.
  • Pages shall be numbered consecutively on the back, bear the exhibitor's name on the back (not the front), and be enclosed in transparent sheet protectors.
  • Each GENERAL OPEN CLASS exhibit is limited to a maximum of ten (10) frames. Each YOUTH CLASS exhibit is limited to a maximum of five (5) frames.
E. Exhibit Fees:
  • Open Class $12 per frame – U.S. Funds.
  • One Frame exhibits $30 per entry – U.S. Funds.
  • Youth Class free per frame – Free.

Note: If the exhibit is to be returned to the exhibitor by the PIPEX Committee after the show, the full amount of return postage plus insurance shall be remitted with the entry application.

F. Delivery:

Exhibitors can deliver their exhibits in person or via an agent. Otherwise, exhibits should be sent via USPS registered mail or express carrier such as FEDEX. Other material should not be enclosed in the same package as the exhibit.

  • Mailed exhibits must be shipped prepaid to be received by the PIPEX Committee between April 15, and May 1, 2012. Exhibits delivered by an exhibitor or an agent may be handed to the PIPEX Committee between the hours of 3 and 7 PM, May 10, 2012 at The Doubletree by Hilton Hotel Portland, provided that prior notice of such delivery intention is given to the PIPEX Committee.
  • If the exhibit is to be mailed via USPS, it should be sent to:
Anthony S. Wawrukiewicz
    2012 PIPEX Exhibit Chairman       
    PO Box 19568
    Portland, OR 97280           
  • If the exhibit is sent via private carrier (e.g., FEDEX), it should be sent to:
Anthony S. Wawrukiewicz
    2012 PIPEX Exhibit Chairman
    3130 SW Wilbard St.
    Portland, OR 97219
G. Exhibition Hours/Exhibit Return:
  • The exhibition will open at 10 AM on May 11, 12 and 13.  It will close at 6 PM on May 11 and 12, and at 4 PM on May 13.
  • No exhibit or part thereof may be mounted, dismounted, or removed during official show hours, or while visitors are present in the exhibit area.
  • Exhibitors or their agents, on providing proof of identity, may obtain their exhibit from the PIPEX Committee shortly after the close of the exhibition.
  • Uncollected exhibits will be returned at the expense of the owner in the manner indicated on the official entry form. If no contrary instructions are given by the exhibitor, uncollected exhibits will be returned as soon after the show as possible by USPS Express Mail.  Please allow sufficient time for processing before making inquiries.
H. Insurance:
  • Exhibit owners must provide their own insurance.
  • All reasonable precautions will be taken for safeguarding the exhibits while they are in the possession of the PIPEX Committee. The exhibit area and bourse will have 24-hour security guards.
  • The exhibitor agrees that no responsibility of any kind or character shall attach to the Northwest Federation of Stamp Clubs nor to any officers or members of the same, nor to the Oregon Stamp Society or to any of its officers or members, nor to the PIPEX Committee or to any of its members, nor to the Portland Philatelic Exhibitions, nor to the The Doubletree by Hilton Hotel Portland or its employees, for any loss or damage to any exhibit or material submitted in competition or non-competition, from any cause whatsoever.
I. Judging:
  • A panel of accredited judges has been selected who will make decisions by deliberation and consultation among themselves, and whose decisions will be final.
  • Judging will be in accordance with the current APS Manual of Philatelic Judging.
  • Judges will be provided the exhibit title and/or synopsis pages to assist in their preparation.
  • It is strongly recommended that exhibitors study the latest edition of the APS Manual of Philatelic Judging, available on the APS web site (www.stamps.org).
J. Awards:
  • For the GENERAL OPEN CLASS the PIPEX Committee will place at the disposition of the judges, PIPEX gold, vermeil, silver, silver-bronze and bronze medals plus ribbons, certificates of award, certificates of appreciation and other awards, including those for the grand award and reserve grand award.
  • For the SINGLE FRAME CLASS, judging will be based on five levels of awards with a grand award for the best single frame exhibit.
  • Additionally, a number of special awards will be made available by convening societies and other philatelic entities.
  • All awards will be granted in accordance with the merits of the exhibit, without regard to section. No award will be made if, in the opinion of the judges, the exhibits are of insufficient merit or do not meet the criteria of the donor organization.
  • Awards not bestowed formally during the exhibition will either be delivered when exhibits are collected in person or mailed to the winner.

K. Ruling Authority:

Any and all questions that may arise concerning the exhibition which are not provided for by the requirements of this prospectus shall be decided by the PIPEX Committee in its sole and absolute discretion.

L. Questions:

Send all correspondence to: Exhibits Chairman
Anthony S. Wawrukiewicz
     PO Box 19568
     Portland, OR 97280
    (503) 244-8223

Important reminder: 8 copies of either the title page or the synopsis must be submitted with this entry. Entries received without these copies of a title page or synopsis will be rejected. Revisions to the title page or synopsis must be received by April 15; revisions must bear the annotation Revised and the date.

Send entry forms, fees and return shipping charges to:
Anthony S. Wawrukiewicz, c/o PO Box 19568, Portland, OR 97280.

The mailing address for exhibits sent via USPS is:
Anthony S. Wawrukiewicz, PO Box 19568, Portland, OR 97280.

The mailing address for exhibits sent via private carrier (e.g., FEDEX) is:
Anthony S. Wawrukiewicz, 3130 SW Wilbard St, Portland, OR 97219.

Click here for Exhibit Form (PDF)

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